VJ Associates of Washington DC – Office Administrator and Marketing Assistant

VJ Associates is a leading construction consulting firm located in Washington DC, New York, New Jersey, Pennsylvania, and Massachusetts. We provide cost estimating, scheduling, project management, and project controls services to major architectural, engineering, government agency and construction clients. We are seeking an Office Administrator and Marketing Assistant for the Washington DC office.

The responsibilities will include:

• Perform administrative duties such as answering phones, sorting mail and packages, scanning, typing, ordering office supplies, and all basic office tasks to run the office smoothly.
• Assist Business Development Director with creating and maintaining project and client files in the company-wide marketing database, preparing qualification packages for client submissions, requesting project images, and any other marketing duties.

Required Skills:

• 2+ years of marketing and/or administration experience in the Architecture, Engineering or Construction industry
• Software: InDesign, Photoshop, and Microsoft Office
• Ability to multitask in deadline driven environment, takes initiatives, and pitches in to assist others

For more information or to apply, please email resume@vjassociates.com.

Bohler Engineering – Marketing Assistant

Responsibilities:

• Maintain calendars and assist with travel and meeting coordination
• Prepare general correspondence, create and maintain tracking spreadsheets and provide administrative support
• Assist in coordinating marketing events and assist in maintaining vendor activities. Register people for events, maintain and update all event activity.
• Maintain sponsorships and renew memberships
• Provide administrative duties and assist other administrative staff as needed
• Assist the receptionist on a rotating basis among the administrative staff

Minimum Qualifications:

• Initiative and personal commitment to track details, follow up, and deliver quality work under strict deadlines and minimal supervision while providing milestone updates
• Proficiency in MS Word and presentation software (i.e. PowerPoint) preferred
• Ability to convert a MS Word document to a PDF
• Excellent typing skills (min 50wpm) with emphasis on accuracy
• The ability to handle confidential documents and information with discretion and in a professional manner
• Knowledge of Customer Relationship Management (CRM) program to do advance finds, add new contacts, and create contacts

For more information please visit: https://www4.recruitingcenter.net/Clients/bohleren

Pennoni Associates- Proposal Specialist

Pennoni Associates Inc., an ENR Top 500 consulting engineering firm, is looking for a Full Time Proposal Specialist to join our Corporate Communications team in the Baltimore/Columbia, MD area. Specially seeking candidates with experience in proposal development for state and local agencies in Maryland and Virginia.

Key responsibilities include:

• Development and production of Statements of Qualification, proposal materials, and RFP/RFQ/RFI responses, including 254/255, SF 330, and Virginia AE forms.
• Analyzing RFP requirements to develop the most comprehensive and responsive submission possible, coordinating subconsultant information, overseeing and/or developing submittal layout, production and delivery.
• Work as a team with Communications and Business Development staff to provide the foundation for success of Pennoni’s Client Development efforts.
• Interact with staff to accomplish the writing and editing of items such as resumes, project descriptions, and management and technical documents
• Complete Annual and Semi-Annual firm qualifications with both public and private agencies.

For more information or to apply please email or info@pennoni.com.

Straughan Environmental, Inc. – Marketing Coordinator

Straughan is currently seeking a dynamic, experienced Marketing Coordinator.

Requirements:

• Bachelor’s Degree in Marketing, Communications, or Business preferred; relevant equivalent experience will be considered
• 2+ years experience marketing in the environmental consulting and/or a/e/c field preferred • Experience with CRM database preferred
• Familiarity with federal marketing/ GSA schedule preferred
• Familiarity with cost proposals and financial information preferred

Job duties will include but not limited to:

• Proposal writing and management, including SF 330
• Act as executive assistant to firm CEO
• CRM maintenance, including writing and organizing resumes and project descriptions
• Coordinate and review corporate blog postings and social media channels
• Attend meetings with trade associations and peer groups
• Provide input into business and marketing plan
• Design proposal templates, advertisements, and other marketing materials
• Coordination of conferences, meetings, and events, including scheduling and travel arrangements
• Coordination of public relations opportunities

For more information or to apply, please email apply@straughanenvironmental.com

Karn Charuhas Chapman & Twohey – Marketing/Proposal Coordinator

A Washington, DC based architectural firm seeks a Marketing/Proposal Coordinator to work with the Senior Marketing Coordinator, principals and consultants.

Requirements: Bachelor’s Degree and 3-5 years of experience in the AEC industry. Strong computer skills in Microsoft Office and familiarity with Deltek Vision and Adobe Creative Suite. Strong management skills showing attention to detail and creativity. A self-starter, with a positive attitude and good work ethic. Experience in preparing proposals including private sector and government SF330s. Solid written and verbal communication skills.

Duties: Develop responses to RFQs and RFPs. Coordinate, assemble, and prepare materials for client presentations and interviews. Put together qualifications packages, resumes, project descriptions, awards submittals and other custom marketing materials. Maintain all marketing resource materials.

This is a full-time position with excellent benefits. Salary is commensurate with experience and ability. To apply, please send a cover letter, resume and salary requirements addressed to Crystal Barnes at cbarnes@kcct.com.

STUDIO39 Landscape Architecture – Marketing Manager

STUDIO39 Landscape Architecture is seeking a marketing professional to fill a part-time or full-time position in our Alexandria, VA office as Marketing Manager. Minimum 28 hours per week.

Description:

• Manage and mentor our marketing coordinator/graphic designer
• Ensure the highest quality and timeliness of our marketing deliverables: proposals, qualifications packages, presentations, award submittals and collateral materials
• Research and monitor trends in the marketplace
• Represent firm at industry functions and build teaming relationships with AEC firms
• Create and update content on our website and social media channels

Qualifications:

• Bachelors degree majoring in Marketing, Communications, English, Graphic Design or a related field
• Minimum 5 years relevant professional experience. (preferably with an A/E/C firm)
• Design sensibility and excellent organizational skills
• Strong writing/editing skills
• Ability to multi-task and meet aggressive deadlines
• Experience in MS Office and Adobe Creative Suite is mandatory
• Graphic design experience is a plus.

Submit your resume, work samples and salary requirements to: dpettit@studio39.com

Gordon – Marketing Liaison to Office of Strategic Growth

Gordon seeks marketing professional. The ideal candidate will be energetic and creative with AEC experience; passionate for growing business; embraces change; expert writer, fluent in Adobe Creative Suites and Vision 6.2 (both preferred). Be the “marketing face and voice” of Gordon with current and prospective teaming partners and other marketing professionals.

Responsibilities include:

• Liaise with Gordon Champions; create marketing plans
• Manage, develop, and submit corporate communications: proposals, collateral, resumes, etc.
• Familiarity with standard forms such as 330’s, etc.
• Implement the proposal process from kick-off to delivery

The ideal candidate will have:

• Bachelors in Marketing or related field or experience in marketing/BD
• Be proactive, detail-oriented, and organized
• Multi-tasker and meet deadlines effortlessly
• Strong interpersonal skills with the ability to speak at all levels of the organization

Send salary requirements & resume to jobs@whga.com. Visit us: www.whga.com. EOE M/F/D/V

GWWO, Inc. / Architects – Marketing Director

GWWO, Inc./Architects seeks a highly enthusiastic and experienced Marketing Director. Working with the firm’s Associate Principal for Marketing and Business Development and collaborating with staff members at all levels, this position will be responsible for the implementation of GWWO’s marketing and communications plans to generate new projects and marketplace awareness for GWWO. For a full position description and additional information, please visit the Opportunities section at www.gwwoinc.com or contact Laura Werther at lwerther@gwwoinc.com. GWWO is located in Baltimore’s Hampden neighborhood and currently employs fifty. We offer a dynamic, collaborative work environment, excellent benefits package, and generous paid vacation and absence policies.

Rolf Jensen and Associates, Inc. – Business Development Associate

Promote the Company and look for opportunities through relationship building with prospective and current clients, providing an atmosphere where sales can prosper.

Essential Functions and Duties:

• Responsible for planning, coordinating and driving business development activities for the assigned office.
• Support the Operations Manager in the preparation and implementation of the Business Development portion of the office operating plan.
• Monitor and research active markets within the local marketplace and discuss trends and necessary changes to office plan with the Operations Manager and Regional Vice President of Business Development.
• Make a required minimum amount of client visits per week with focus on end-user clients, documenting activity.
• Support and coordinate all activities with the National Business Development Group and Vice President of Business Development through the Regional Business Development Vice President as they relate to the local market.
• Attend local society meetings and other additional tasks.

For more information or to apply for this position, please email rmolina@rjagroup.com.

O’Connor Construction Management, Inc. – Business Development Representative/Technical Support

O’Connor is seeking an individual to support two business functions in our Washington, DC, office:

1. Business Development: Support BD and marketing efforts by capitalizing on personal relationships, attending networking events, and generating proposal content.
2. Technical Support: Assist in the production of billable work including cost estimating, CPM scheduling, constructability analysis, and on-site construction management.

A degree in construction management, architecture, engineering, or business is preferred. Minimum 1-3 years experience in the A/E/C industry is required. We are prepared to train the right individual to succeed in both of these business-critical roles. An outgoing personality and strong work ethic are required.

We offer competitive salaries, medical benefits, a comprehensive 401(k) plan, paid vacation, and an exciting work environment to build a career. Applicants should email a cover letter and resume to resumes@ocmi.com. Please reference the position you are applying for.  Additional career openings can be found at www.ocmi.com/careers